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3D PrintView – Get in touch with your print network

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3D Print View – Features

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  • See exactly how much your organisations printing and copying is costing.
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  • Generate cost and usage reports.
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September 28, 2010 Posted by | Equipment Tips, Software Tips | 2 Comments

Great Article: Is removing those Personal Printers a good idea?

I usually don’t copy an article completely into my blog, but the article below is excellent and I thought I should share it with every everyone.  Enjoy.

Cheers,

MPG

Is removing those Personal Printers a good idea?

Probably not!!!

Brian Stevenson, President bstevenson@lasernetworks.com

Warning: You may need your calculator for this one!!!

There appears to be a lot of conversation today around ‘optimizing’ printer fleets & the top of everyone’s chart appears to be that personal printer. Many companies are saying (or being told) that they need to get rid of those personal printers that hide in the offices of Managers and Executives across their business. They’ve been told these small printers are expensive to operate and should been decommissioned. That those printing jobs should be sent to the larger MFP device outside their office or just down the hall.

Well, in short, they’re right: there would be a cost savings from not using those personal printers…however, are we talking about being Penny Smart & Dollar silly? It’s time to leave our ‘gut instincts’ a look at the math.

Let’s take a look using the LaserNetworks office as a typical company.

Within our Oakville location, there are eleven offices with their own personal printer. The titles of these eleven employees include: CEO, CFO, VP Sales, VP Human Resources, VP Operations, Director Customer Support, Marketing Manager, Controller, Manager of Contracts & our Cost Per Page Administration, Director of IT, Partner Support Manager, and our Payroll Coordinator. While every employee at LaserNetworks is committed to the support of our customers, these eleven employees are often seen working well into the night…definitely beyond the typical 40 hr week.

Part I: Personal Printer Assessment. We reviewed the print history on these personal devices over a 30 day period & came up with the following data:

The average page volume per device was just under 500pgs/mth (let’s use 500).
The average number of print jobs/day per user was 8 (avg job size: 3.1pgs).
When the MFP device was used in place of the personal printer, it took th e user an average of 45 seconds to retrieve the print job and return to their desk.

Combining this date & assuming the personal printer was removed from the office, we noted that each of these eleven users would spend 4.5 minutes per day picking up 25 printed pages. Over the course of one month:

The average user would be away from their desk for 90 minutes (4.5min x 20 days) during the month. The combined loss in productivity across the eleven managers would be 990 minutes or 16.5hrs. So, is this loss in productivity justified by a substantial decrease in printing costs?

Part II: Assessing the cost of the Personal Printer. We estimated the Cost Per Page of a Personal Printer at $0.045/page vs. the Cost Per Page of an MFP at $0.02/page. This assessment is based on the total costs associated with operating the device, including all supplies, service, paper and power. This represents a delta of $0.025/page, which certainly does look like a lot! But is it?

Based on 500 pages per user & the extra cost of $0.025/page, it costs LaserNetworks an extra $12.50/month to have this device deployed. When adding all eleven managers, it represents an additional spend on print of $137.50.

So, what is better for your business:

Save $137.50/month on printing & have your key Managers and Executive work an additional 16.5hrs/month. NOTE: This savings breaks down to $4.17/hr.
OR

Continue to allow your Managers to focus on their key projects without disruption & the cultural backlash of removing a key component to their work environment.

The second part of this argument suggests that page volumes will decrease if these managers didn’t have their own printers. This might be true, although understanding if the Managers & Executives will be as productive without those pages is debateable. However, assuming that page volumes would be cut by 33%, it would increase the savings per month from $137.50/month up to $173.80/month. This page reduction would also result in less walking time and therefore the cost savings increases to approximately $10.80 per hour of lost productivity. Is their time worth more than this??? I hope so!!!

This analysis is not meant to say throw out all your MFPs and place a new printer on every desk. It is simply providing some real data to the emotional thought of removing those personal printers. Is a savings in the range of $150/month worth the lost productivity or are there other areas of the print environment (or internal operations) that can generate substantially greater return?

I would certainly appreciate feedback from the other side & why the above analysis is inaccurate, missing assumptions, or doesn’t apply in this new economic environment.

Brian 

This post originally appeared at LaserNetworks

March 7, 2010 Posted by | Equipment Tips, Info for CEOs & CFOs | 1 Comment

Obtaining Page Counts HP Printers

This is a GREAT Post for sales reps who do assessments or discoveries manually.  Here are the ways the get config pages from most HP LaserJet Printers.  This information is NOT mine, but comes from HP.  I don’t own any of this information.  Enjoy!

HP LaserJet 4L and HP LaserJet 4ML printers

  1. Make sure that the printer’s Ready light is on.
  2. Briefly press the printer’s Front Panel button (do not hold it down).

After approximately 6 seconds, the Data light will turn on and the Ready light will blink. The Self-Test page will then print.

HP LaserJet 4P and HP LaserJet 4MP printers

  1. Press the printer’s (On Line) button to take the printer offline.
  2. 00 OFFLINE appears on the display.
  3. Press the (Menu) button repeatedly until TEST MENU appears on the printer’s display.
  4. Press the (Item) button.
    SELF TEST appears on the display. Press the (ENTER) button.
    05 SELF TEST appears on the display for several seconds, then 06 PRINTING TEST appears while the PCL Configuration page prints.
  5. After the page prints, press the (On Line) button to return the printer to the online state.

HP LaserJet 4 and HP LaserJet 4M printers

  1. Press the printer’s (On Line) button to take the printer offline.
  2. Press the Control Panel (Menu) button until TEST MENU appears on the display.
  3. Press the (Item) button until SELF TEST appears on the display.
  4. Press the (ENTER) button.
    The Self-Test will print.
  5. Press the (On Line) button to return the printer to the online state.

HP LaserJet 4 Plus and HP LaserJet 4M Plus printers

  1. Press the printer’s (On Line) button to take the printer offline.
  2. Press the Control Panel (Menu) button until TEST MENU appears on the display.
  3. Press the (Item) button until SELF TEST appears on the display.
  4. Press the (ENTER) button.
    The Self-Test will print.
  5. Press the (One Line) to return the printer to the online state.

HP LaserJet 4V and HP LaserJet 4MV printers

  1. Press the printer’s (On Line) button to take the printer offline.
  2. Press the Control Panel (Menu) button until TEST MENU appears on the display.
  3. \Press the (Item) button until SELF TEST appears on the display.
  4. Press the (ENTER) button.
    The Self-Test will print.
  5. Press the (On Line) button to return the printer to the online state.

HP LaserJet 4si family and HP LaserJet 4si MX printers

  1. If the printer is online, press the (On Line) button to take the printer offline.
  2. Press the Control Panel (Menu) button until TEST MENU appears on the display.
  3. Press the (Item) button until SELF TEST appears on the display.
  4. Press the (ENTER) button.
    The Self-Test will print.
  5. Press the (On Line) button to return the printer to the online state.

HP LaserJet 5L printer

  1. Ensure that the Ready (bottom) light is on and that all other LED’s are off. If necessary, wake up the printer from sleep mode by pressing the Front Panel Button.
  2. Briefly press and release the Front Panel Button.
  3. The Data (middle) light will turn on, the Ready (bottom) light will blink, and the Self-Test page will print.

HP LaserJet 5P and HP LaserJet 5MP printers

  1. While the printer is in the Ready mode, simultaneously press the (Go) and (Reset) buttons on the printer’s status panel.
  2. The Self-Test page will print.

HP LaserJet 5, 5M, 5N, and 5se printer

  1. Press the printer’s (Menu) button until Test Menu appears.
  2. Press the (Item) button until Print Self-Test appears.
  3. Press the (Select) button.
  4. The Self-Test page will print with a menu map.

HP LaserJet 5si family printers and HP LaserJet 5si Mopier

  1. Press the printer’s (Menus) button repeatedly until the display reads TEST MENU.
  2. Press the (Items) button repeatedly until the display reads PCL CONFIGURATION PAGE.
  3. Press (Select *).
  4. The control panel display will read PRINTING CONFIGURATION PAGE and the test page will print.

HP LaserJet 6L printer

  1. Make sure that the Ready (bottom) light is on and all other lights are off. If necessary, wake up the printer by briefly pressing and releasing the Front Panel button.
  2. Briefly press and release the Front Panel button.

HP LaserJet 6P and HP LaserJet 6MP printers

  1. Briefly press the (Go) button and the (Job Cancel) button at the same time when the printer is in a ready state (Ready front light on).
  2. The PCL Self-Test page will print.

HP LaserJet 1100 printer

Ensure that the printer is in the Ready state. If the printer is in sleep mode, press the (Go) button

  1. To wake it up.
  2. Press and release the (Go) button on the printer control panel.
  3. The Self-Test page will print.

HP LaserJet 2100 printer

  1. Ensure that the printer is in the Ready state. If the printer is in sleep mode, press the (Go) button to wake it up.
  2. Press and release the (Go) and (Job Cancel) buttons simultaneously on the printer control panel.
  3. The Self-Test page will print.

HP LaserJet 3100 and 3150 printers

  1. Press the (ENTER/MENU) button.
  2. Use the < and > keys on the printer’s control panel to select Reports, then press (ENTER/MENU).
  3. Use the < and > keys to select Self Test, then press (ENTER/MENU).
  4. The HP LaserJet 3100 product exits the Menu settings and prints the report.

HP LaserJet 4000 family printers

  1. Press the printer’s (Menu) button until INFORMATION MENU appears.
  2. Press the (Item) button until PRINT CONFIGURATION appears.
  3. Press the (Select) button to print the configuration page.

HP LaserJet 4050 family printers

  1. Press the printer’s (Menu) button until INFORMATION MENU appears.
  2. Press the (Item) button until PRINT CONFIGURATION appears.
  3. Press the (Select) button to print the configuration page.
  4. The display will read PRINTING CONFIGURATION and the configuration page will print.

HP LaserJet 5000 family printers

  1. Press the printer’s (Menu) button until INFORMATION MENU appears.
  2. Press the (Item) button until PRINT CONFIGURATION appears.
  3. Press the (Select) button to print the configuration page.
  4. The display will read PRINTING CONFIGURATION and the configuration page will print.

HP LaserJet 8000 family printers and HP LaserJet Mopier 240

  1. Press the printer’s (Menu) button repeatedly until INFORMATION MENU appears.
  2. Press the (Item) button repeatedly until PRINT CONFIGURATION appears.
  3. Press the (Select) button to print the configuration page.
  4. The display will read PRINTING CONFIGURATION and the configuration page will print.

HP LaserJet 8100 family printers and HP LaserJet 320 Mopier

  1. Press the printer’s (Menu) button repeatedly until INFORMATION MENU appears.
  2. Press the (Item) button repeatedly until PRINT CONFIGURATION appears.
  3.  Press the (Select) button to print the configuration page.
  4. The printer’s display will read PRINTING CONFIGURATION and the configuration page will print.

HP Color LaserJet 5 family printers

  1. If the printer is online, select the (On Line) key to take the printer offline (the On Line indicator goes out).
  2. Press the (Menu) key repeatedly until PCL TEST MENU or PS TEST MENU * appears on the first line of the Printer’s display panel.
  3. PCL SELF TEST or PS SELF TEST should automatically appear on the second line.
  4. Select the (ENTER) key to print the Self-Test page.
  5. 06 PRINTING PS TEST or 06 PRINTING PCL TEST appears briefly and, after about 10 seconds, the page prints.
  6. Press the (On Line) button to put the printer back online (the On Line indicator goes on).
    “00 PCL READY” or “00 PS READY” appears in the display window.

HP Color LaserJet 4500 family printers

  1. On the printer control panel, press the (Menu) button repeatedly until INFORMATION MENU displays.
  2. Press the (Item) button repeatedly until PRINT CONFIGUATION displays.
  3. Press the (Select) button to print the configuration page.
  4. The display will read PRINTING CONFIGURATION PAGE while the configuration page prints, then the printer will return to the READY state.

Color HP LaserJet 8500 family printers

  1. Press the (Menu) button repeatedly until INFORMATION MENU appears on the printer control panel display.
  2. Press the (Item) button repeatedly until PRINT CONFIG PAGE appears on the display.
  3. Press the (Select) button to print the page.
  4. The display will read PRINTING CONFIGURATION PAGE while the configuration page prints, then the printer will return to the READY state.

I hope this helps.

Cheers,

MPG

February 21, 2010 Posted by | Equipment Tips | Leave a comment